Working with Documents in MS Word 2007

MS Word 2007

Creating a New Document

There are several ways to create new documents, open existing documents and save documents in Word 2007.

• click the Office Button and click New.

Or

• Press CTRL+N.

You will notice that when you click on the Office Button and then click New, you have many choices about the types of new document. If you wish to create a blank document, click on Blank.

If you wish to create a document which is based on a template then you can browse through your choices on the left; see the choices on center screen, and preview the selection on the right screen.

Opening an Existing Document

• Click the Office Button and click Open.

Or

• Press CTRL+O.

Or

• If you recently used the document you want to open then you can click the Office Button and click the name of the documents in the Recent Documents section of the window.

Saving a Document

• Click the Office Button and click Save or Save As.

Or

• Click the File icon on the Quick Access Toolbar.
• Select the target location.
• Name the document.
• click on Save.

Renaming a Document

• Find the file you want to rename.
• Right click the document and select Rename from the menu.
• Type the new name for the file and press the Enter key.

Working on Multiple Documents

Several documents can be opened simultaneously if you are typing or editing multiple documents at once. All open documents will be listed in theView Tab of the Ribbon when you click on Switch Windows. The current documents has a checkmark beside the file name. Select another open document to view it.

Document Views

there are many ways to view a document in Word 2007.

• Print Layout: This is a view of the document as it would appear when printed. It includes all tables, text, graphics, and images.
• Full Screen Reading: This is a full view length view of a document. Good for viewing two pages at a time.
• Web Layout: This is a view of the document as it would appear in a web browser.
• Outline: This is an outline from of the document in the form of bullets.
• Draft: This view does not display pictures or layouts, just text.

To view a document in different forms, click the documents views shortcuts at the bottom of the screen.

Or

• Click the View Tab on the Ribbon.
• Click on the appropriate document view.

Closing a Document

To close a document:

• Click the Office Button.
• Click Close.