Editing Documents in MS Word 2007

Editing Documents in MS Word 2007

Inserting Text 

To enter text, just start typing, the text will appear where the cursor is blinking. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking. The keyboard shortcuts listed below are useful when moving through the text of a document.

Move Action                  Keystroke

Beginning of the line          Home

End of the line                  End

Top of the Document       Ctrl+Home

End of the Document       Ctrl+End

Selecting Text

To change any attributes of, it must be selected first, select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the Shift key on the keyboard while using the arrow buttons to highlight the text. the following list contains keyboard shortcuts to select a portion of text:

Select                              Technique

Whole word                     double click on the word

Whole paragraph              triple click within the paragraph

Several words or lines       drag the mouse over the words with left button pressed or hold down Shift key                                              while using the arrow keys.

Entire document                choose Editing-Select-Select All from the Ribbon, or press Ctrl+A

Inserting Additional Text 

• Copy-Paste: Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste.
• Cut-Paste: Highlight the text you wish to move and right click and click Cut, put your cursor where you want the text in the document and right click and click Paste.
• Drag Text: Highlight the text you wish to move, select and drag it to the place where you want the text in the document.

Deleting Blocks of Text

Use the Backspace and Delete keys on the keyboard to delete text, Backspace will delete text to the left of the insertion point while Delete will erase text to the right. To delete a large selection of text, select text and press Delete key.

Search and Replace Text

To find a particular word or phrase in a document:

• Click Find on the Editing Group on the Ribbon.
• Type that particular word in Find What and press Enter.
• To replace that word with another, click on Replace Tab of the Find and Replace Dialog Box and type another word in Replace With and click Replace.

Undo and Redo

If you need to cancel your last actions in a MS Word document use Undo button and if you want to cancel last Undo action then use Redo button both buttons are available on Quick Access Toolbar.